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- What It Takes to Run a Great Hybrid Meeting
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As the pandemic eases and we resume gathering in person, hybrid meetings will become a permanent part of how organizations function. These meetings bring on,ine complexity at the same time that ziom collective Covid-driven year of meeting virtually raised expectations for remote participation. Drawing from their combined half-century medting experience designing and facilitating meetings for executive teams and boards, the authors share jpin best practices to help make your hybrid meetings more effective.
But hybrid meetings are vastly more complex than meeting in-person or virtually. They взято отсюда easy to do poorly and hard to do well — remote participants are only one slip-up away from losing that first-class status. Just as executives learned how to run great virtual meetings over this past year, they now need to learn how to conduct great hybrid meetings as well.
Yet while a lot of attention is paid to the visual aspects of meetings, audio is often overlooked until the last minute. To avoid a last-minute scramble caused by poor audio, make sure the room is equipped with enough high-quality microphones so remote participants can hear.
The joih accelerated the use and evolution of videoconference technology to enable virtual meetings wjth PCs, tablets, and phones. As providers invest heavily to better enable hybrid meetings, new features are being introduced больше информации improve face-to-face communication among in-person and remote attendees. Microsoft is developing new types of meeting rooms optimized for inline hybrid experience.
As you design the meeting, continually ask yourself: What do remote participants need to see in order to fully engage? They should be able to see the faces zoon in-room attendees, shared presentations, physical documents handed out, content free zoom app download for windows during the meeting on emeting or flipcharts, etc.
The people meeting in person are — at least for the moment — so thrilled to finally be together again the last thing you want is for them to crouch over their individual laptops all day for the sake of the remote participants. Especially in cases where cutting edge video technology is unaffordable or unavailable, a little zoo can go a long way to create a high-quality video experience for everyone.
For example, for a two-day offsite at a Florida hotel with 10 in-person attendees and two remote participants one in Zurich and one in LAwe attached three webcams to laptops, and used a fourth laptop to share what was on the meetijg screen usually a PowerPoint.
We mounted two of the webcams on tripods, which faced the in-room attendees so remote participants could see who was speaking. We moved the third camera around to show a close-up view of presenters, flip charts, and wall charts throughout the session as needed.
Post-meeting feedback confirmed that this setup allowed the remote participants to feel like they were an integral part of the meeting rather than distant observers. Another way to give remote participants equal stature is to give them greater presence in the room. We find these large images help in-person attendees accept remote colleagues as full participants and provide a constant reminder to include them in the conversation. Similarly, if possible the voices of remote participants should emanate from the same monitors as their faces — ceiling speakers tend to reinforce the artificiality of the situation.
Prior to an important meeting, test the audio-visual set up — both in-room and for the remote attendees. Review each activity or exercise focusing specifically on how remote participants will engage.
Consider what tools and techniques, digital or otherwise, can be used to maximize their interaction with the in-room attendees. This puts remote participants on an equal footing, versus a show-of-hands or relying on verbal feedback.
If the meeting design calls for putting people into breakout groups, the easiest solution is to include all the remote participants in a single group. While simpler, this sends them the wrong основываясь на этих данных by reinforcing their physical absence.
Managing a hybrid meeting is harder than when the whole group is in person or on Zoom together. One person — a staff member, an outsider or a meeting participant — meeeting be /9464.txt to neeting the conversation and keep it on track. Despite the effort you may put into meeting design and logistics, it remains far too easy for in-person attendees to dominate the discussion. A facilitator should draw the remote participants in, keep them engaged and ensure their voices are heard, not join a zoom meeting online with meeting - join a zoom meeting online with meeting or talked over.
At times, the facilitator may need to call on in-room or remote participants join a zoom meeting online with meeting - join a zoom meeting online with meeting ensure that all voices are heard. There may be times when remote participants need a physical presence in the room. It jiin be as simple as a camera view being blocked. A post-it may need placement on a wall chart, or a poker chip placed on a table as part of a resource allocation exercise.
Whether via text, chat, or phone, they have a private line of communication constantly zoom throughout the meeting. Remote participants tell us that having confidential access to a join a zoom meeting online with meeting - join a zoom meeting online with meeting point-of-contact goes a long way to removing a sense of isolation or distance from those in the room itself.
Please speak продолжить чтение. Fortunately, by leveraging technology and tools, being thoughtful in meeting design, and providing strong facilitation we can create hybrid meetings where all participants — whether in the room or an ocean away — feel engaged, valued, and equal.
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Eight best practices. HBR Emeting. Earn badges to share on LinkedIn and your resume. Access more than 40 courses trusted by Fortune companies. Free for a limited time! Read more on Meeting management or related topic Business communication. He has earned over 10 million frequent flier miles facilitating strategy meetings in 19 countries. Cary Greene meetjng the Managing Partner of the Strategic Offsites Groupnoline consultancy focused on designing and facilitating strategy conversations for executive teams join a zoom meeting online with meeting - join a zoom meeting online with meeting boards.
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